Allowing Guestlist Bypass

Because safety and security are our top priority, your SchoolSpace world is configured so that only people who have a school SSO account and meet certain parameters (like grade or enrollment in a class) are able to enter the world. However, we understand there are times when it's necessary for parents to attend a session, chaperone a virtual field trip, or for other trusted individuals to join for special events like career fairs or guest speakers. Keep reading to learn about:

Why Schools Use Guestlist Bypass

Enabling or Disabling a Guestlist

Bulk Uploading a Guestlist

Manually Adding Guests by Email

Removing People from a Guestlist

 

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Why Do Schools Use Guestlist Bypass?

If you would like to invite a non-school member (like a parent or a guest speaker) into your SchoolSpace world for a special event, you’ll use the Guestlist Bypass functionality. Moderators, Managers, or world Owners can designate specific users who are not part of your organization or school to access the world, while keeping your world safe and access-controlled. 

Guestlist Bypass is commonly used for:

• Career Fairs
• Parent Teacher Conferences
• Family Engagement Events
• Student Showcases and Celebrations

 

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Managing Guestlist Bypass

Only Moderators, Managers, or world Owners can manage Guestlist Bypass.

 

To Enable or Disable Guestlist Bypass:

1. In the left sidebar, click World Settings → Approved Guestlist.
2. In the Settings section, click the Guestlist dropdown and choose On - Users on Guestlist bypass SSO.
   
   
3. [Optional] Under Require Guestlist Display Name:
   • Toggle on to require people on the guestlist to enter with a preset display name. You will need to include a display name for each user when you add them to the guestlist.
   • Toggle off to allow people on the guestlist to choose their own display name.
4. Add people to the guestlist by uploading a .csv file or add each person manually by email.
5. To disable a guestlist, in the Settings section, click the Guestlist dropdown and choose Off.

 

To Upload a Guestlist:

1. Create a spreadsheet using Google Sheets or Excel.
2. Use the following format in your spreadsheet. Do not include any column headings.
   
   

   [email]

   [first name] [Optional]

   [last name] [Optional]

   [display name] [Optional]

3. Download the spreadsheet as a .csv file.
4. In the left sidebar, click World Settings → Approved Guestlist.
5. In the Upload Guestlist section, click Choose File and select your .csv file.
6. Choose:
   • Replace Guestlist to overwrite an existing guestlist with your file.
   • Add to Guestlist to keep your existing guestlist and add the people in your file to the existing gueslist.

 

To Manually Add Guests by Email:

1. In the left sidebar, click World Settings → Approved Guestlist.
2. In the Add Email to Guestlist section, add:
   • [Required] Email Address.
   • [Optional] Display Name.
   • [Optional] First Name.
   • [Optional] Last Name.
3. Click Add Email to Guestlist to add the person.
   
   

 

To Remove a Guest from the Guestlist:

1. In the left sidebar, click World Settings → Approved Guestlist.
2. Scroll down to the Guestlist table section.
3. If needed, use the Filter Results search bar to find a specific guest.
4. In the Actions column, click Remove next to the guest to prevent them from entering the world.