---
title: Presentation Tools
description: Learn how to use Presentation Tools in SchoolSpace to share whiteboards, PDFs, and videos during class in both Gallery Mode and Explore Mode.
---

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# Presentation Tools

## How to use presentation tools in both Gallery and Explore Mode.

| This article walks through the presentation tools that are available to make it easy to share instructional content without leaving SchoolSpace. You can present a collaborative whiteboard, share a PDF, or play a video directly inside your world. Presentation Tools work in both **Gallery Mode** and **Explore Mode**, making it simple to switch between teaching and collaboration. |
| --- |

Keep reading to learn about:

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)[Presentation Tools](https://support.schoolspace.io/using-presentation-tools#presentation-tools) <https://support.schoolspace.io/using-presentation-tools#overview>

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)

[Start a Presentation in Gallery Mode](https://support.schoolspace.io/using-presentation-tools#gallery-mode-presentation)

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)

[Start a Presentation in Explore Mode](https://support.schoolspace.io/using-presentation-tools#explore-mode-presentation)

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)

[Using the Whiteboard](https://support.schoolspace.io/using-presentation-tools#whiteboard) <https://support.schoolspace.io/using-presentation-tools#overview>

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)

[Share a PDF](https://support.schoolspace.io/using-presentation-tools#share-a-pdf)

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)

[Share a Video](https://support.schoolspace.io/using-presentation-tools#share-a-video)

![circleCheck](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/circleCheck.svg)

[Tips for Using Presentation Tools](https://support.schoolspace.io/using-presentation-tools#presentation-tips)

---

 

### Presentation Tools

Presentation Tools allow you to present content directly inside SchoolSpace. Instead of sharing your entire screen, you can:

- Collaborate on a whiteboard
- Display a PDF
- Play a video

Presentation Tools are available in both **Gallery Mode** and **Explore Mode**.

---

### Start a Presentation in Gallery Mode

1. Click **Start Presentation** ![presentation](https://support.schoolspace.io/hubfs/presentation.svg) at the bottom of the toolbar.
2. Choose one of the following: 
     - Whiteboard
     - File Share
     - Video

The selected tool will open and be shared with participants.

 

---

### Start a Presentation in Explore Mode

1. Click **Start Presentation** ![presentation](https://support.schoolspace.io/hubfs/presentation.svg) , located next to the **Current Users** button on the right side of the screen.
2. Choose: 
     - Whiteboard
     - File Share
     - Video

The presentation will begin immediately.

 

---

### Whiteboard

Use the Whiteboard to brainstorm ideas, solve problems together, or illustrate concepts during class.

To begin:

1. Click **Start Presentation ![presentation](https://support.schoolspace.io/hubfs/presentation.svg)**
2. Select **Whiteboard**.
3. Choose one of the following: 
     - **Start a Blank Whiteboard**
     - **Upload File** to open a previously saved [Excalidraw](https://excalidraw.com/) whiteboard.
4. Click **Open**.

| ![Start a Whiteboard](https://support.schoolspace.io/hs-fs/hubfs/Start%20a%20Whiteboard.png?width=350&height=311&name=Start%20a%20Whiteboard.png) |
| --- |

 

### Whiteboard Controls

Once the whiteboard is open, the presentation toolbar appears at the top of the screen.

| Option | Description |
| --- | --- |
| **Open for All** | Opens the whiteboard in a larger view and moves presenters beneath it. |
| **Force Open** | Keeps the whiteboard open for everyone. In Gallery Mode -  will switch to presentation view for all participants so that the whiteboard will show more prominently. In Explore Mode - The whiteboard will show for all users, and students will not be able to close it until you end the presentation. |
| **Non-Mods Can Edit** | Allows students to edit the whiteboard. Students must first be moved onto the presenter stage (if in Gallery Mode). |
| **Save as New File** | Saves the current whiteboard so you can reuse it later. <https://support.schoolspace.io/using-presentation-tools#materials-library> |
| **End** | Stops sharing the whiteboard. |

 

| ![Whiteboard](https://support.schoolspace.io/hs-fs/hubfs/Whiteboard.png?width=670&height=293&name=Whiteboard.png) |
| --- |

 

Tip: Save your whiteboard before ending your presentation if you want to continue using it in a future class. All saved and uploaded whiteboards are available in the [Materials Library.](https://support.schoolspace.io/using-presentation-tools#materials-library)

 

---

### Share a PDF

The PDF sharing tool lets you display worksheets, lesson slides, handouts, or reference materials directly inside SchoolSpace.

To share a PDF:

1. Click **Start Presentation** ![presentation](https://support.schoolspace.io/hubfs/presentation.svg)
2. Select **File Share**.
3. Click **Choose File** to upload a PDF from your computer or choose a PDF you've previously uploaded from your library.  
     1. Note: you can access your PDFs and remove them from the list at any time by visiting the [Materials Library.](https://support.schoolspace.io/using-presentation-tools#materials-library)
4. Click **Open**.

The PDF will appear for participants.

| ![PDF Example](https://support.schoolspace.io/hs-fs/hubfs/PDF%20Example.png?width=350&height=267&name=PDF%20Example.png) |
| --- |

 

### PDF Controls

| Option | Description |
| --- | --- |
| **Open for All** | Enlarges the PDF for everyone viewing the presentation. |
| **Force Open** | Keeps the PDF open so participants cannot close it. This is particularly helpful when sharing a whiteboard in Explore Mode.  In Gallery Mode -  will switch to presentation view for all participants so that the PDF will show more prominently. In Explore Mode - The PDF will show for all users, and students will not be able to close it until you end the presentation. |
| **End** | Stops sharing the PDF. |

| ![Screenshot 2026-07-14 at 11.56.37 AM](https://support.schoolspace.io/hs-fs/hubfs/Screenshot%202026-07-14%20at%2011.56.37%20AM.png?width=670&height=315&name=Screenshot%202026-07-14%20at%2011.56.37%20AM.png) |
| --- |

 

---

### Share a Video

The Video tool allows you to play videos directly inside SchoolSpace without sharing your screen.

This helps:

- Reduce audio issues
- Avoid switching between browser tabs
- Create a smoother presentation experience

You can:

- Upload an **MP4** file from your computer
- Paste a **YouTube link**

To begin:

1. Click **Start Presentation ![presentation](https://support.schoolspace.io/hubfs/presentation.svg)**
2. Select **Video**.
3. Upload an MP4 or paste a YouTube URL. 
     1. Note: you can access uploaded videos and remove them from the list at any time by visiting the [Materials Library.](https://support.schoolspace.io/using-presentation-tools#materials-library)

1. Click **Open**.

| ![Screenshot 2026-07-14 at 12.00.43 PM](https://support.schoolspace.io/hs-fs/hubfs/Screenshot%202026-07-14%20at%2012.00.43%20PM.png?width=350&height=339&name=Screenshot%202026-07-14%20at%2012.00.43%20PM.png) |
| --- |

 

### Video Controls

| Option | Description |
| --- | --- |
| **Open for All** | Enlarges the video for everyone. |
| **Force Open** | Keeps the video visible until you end the presentation. This is particularly helpful when sharing a whiteboard in Explore Mode.  In Gallery Mode -  will switch to presentation view for all participants so that the video will show more prominently. In Explore Mode - The video will show for all users, and students will not be able to close it until you end the presentation. |
| **End** | Stops the video presentation. |

 

| ![video example](https://support.schoolspace.io/hs-fs/hubfs/video%20example.png?width=512&height=355&name=video%20example.png) |
| --- |

 

---

### Materials Library

All uploaded files and any saved whiteboards will be automatically added to the materials library. 

To access the materials library: 

- Click on **Settings** ![settings](https://support.schoolspace.io/hubfs/Latest%20UI%20Icons%20-%202025/settings.svg)
- Materials Library

From here, you can preview current material, add new documents, or delete any existing material. 

 

---

### Tips for Using Presentation Tools

- Use **Whiteboard** for brainstorming, math problems, diagrams, or collaborative activities.
- Use **PDF Share** for lesson plans, worksheets, presentations, or reading materials.
- Use **Video Share** instead of screen sharing when playing videos to provide a smoother viewing experience.
- Switch between Explore Mode and Gallery Mode at any time. The Presentation Tools will continue to work in both as you switch back and forth between modes.

- [Getting Started](https://support.schoolspace.io/getting-started?hsLang=en#main-content)

    - [Overview of SchoolSpace](https://support.schoolspace.io/getting-started?hsLang=en#overview-of-schoolspace)
    - [Your First Time in SchoolSpace: What to Expect](https://support.schoolspace.io/getting-started?hsLang=en#your-first-time-in-schoolspace-what-to-expect)
    - [Best Practices for Success in SchoolSpace](https://support.schoolspace.io/getting-started?hsLang=en#best-practices-for-success-in-schoolspace)
- [Setup, Safety, and Insights](https://support.schoolspace.io/setup-safety-and-insights?hsLang=en#main-content)

    - [Your SchoolSpace World: The Basics](https://support.schoolspace.io/setup-safety-and-insights?hsLang=en#your-schoolspace-world-the-basics)
    - [Safety, Security, and Moderation on SchoolSpace](https://support.schoolspace.io/setup-safety-and-insights?hsLang=en#safety-security-and-moderation-on-schoolspace)
    - [Your SchoolSpace Dashboard](https://support.schoolspace.io/setup-safety-and-insights?hsLang=en#your-schoolspace-dashboard)
    - [Integrations](https://support.schoolspace.io/setup-safety-and-insights?hsLang=en#integrations)
- [Navigating SchoolSpace](https://support.schoolspace.io/navigating-schoolspace?hsLang=en#main-content)

    - [Exploring the Virtual World](https://support.schoolspace.io/navigating-schoolspace?hsLang=en#exploring-the-virtual-world)
    - [Communicating on SchoolSpace](https://support.schoolspace.io/navigating-schoolspace?hsLang=en#communicating-on-schoolspace)
    - [Building Community: Safe Social Tools](https://support.schoolspace.io/navigating-schoolspace?hsLang=en#building-community-safe-social-tools)
- [Customizing SchoolSpace](https://support.schoolspace.io/customizing-schoolspace?hsLang=en#main-content)

    - [Builder Mode](https://support.schoolspace.io/customizing-schoolspace?hsLang=en#builder-mode)
    - [Designing and Personalizing a World](https://support.schoolspace.io/customizing-schoolspace?hsLang=en#designing-and-personalizing-a-world)
    - [Making the World Interactive](https://support.schoolspace.io/customizing-schoolspace?hsLang=en#making-the-world-interactive)
    - [Custom Settings & Controls](https://support.schoolspace.io/customizing-schoolspace?hsLang=en#custom-settings-controls)
- [Using SchoolSpace for Learning](https://support.schoolspace.io/using-schoolspace-for-learning?hsLang=en#main-content)

    - [SchoolSpace for Live Instruction](https://support.schoolspace.io/using-schoolspace-for-learning?hsLang=en#schoolspace-for-live-instruction)
    - [SchoolSpace for Student Life and School Community](https://support.schoolspace.io/using-schoolspace-for-learning?hsLang=en#schoolspace-for-student-life-and-school-community)
- [Games, Apps, and Experiences](https://support.schoolspace.io/games-apps-and-experiences?hsLang=en#main-content)

    - [Adding a Game or App to your World](https://support.schoolspace.io/games-apps-and-experiences?hsLang=en#adding-a-game-or-app-to-your-world)
    - [Our Games & Experiences](https://support.schoolspace.io/games-apps-and-experiences?hsLang=en#our-games-experiences)
- [Need Help?](https://support.schoolspace.io/need-help?hsLang=en#main-content)

    - [What's New in SchoolSpace](https://support.schoolspace.io/need-help?hsLang=en#whats-new-in-schoolspace)
    - [Common Problems and Solutions](https://support.schoolspace.io/need-help?hsLang=en#common-problems-and-solutions)
    - [Frequently Asked Questions](https://support.schoolspace.io/need-help?hsLang=en#frequently-asked-questions)

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Go to [schoolspace.io](https://schoolspace.io/)

[mailto:support@schoolspace.io](mailto:support@schoolspace.io)

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