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Presentation Tools

How to use presentation tools in both Gallery and Explore Mode. 

This article walks through the presentation tools that are available to make it easy to share instructional content without leaving SchoolSpace. You can present a collaborative whiteboard, share a PDF, or play a video directly inside your world. Presentation Tools work in both Gallery Mode and Explore Mode, making it simple to switch between teaching and collaboration.

Keep reading to learn about:

circleCheckPresentation Tools

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Start a Presentation in Gallery Mode

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Start a Presentation in Explore Mode

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Using the Whiteboard

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Share a PDF

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Share a Video

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Tips for Using Presentation Tools

 

Presentation Tools

Presentation Tools allow you to present content directly inside SchoolSpace. Instead of sharing your entire screen, you can:

  • Collaborate on a whiteboard
  • Display a PDF
  • Play a video

Presentation Tools are available in both Gallery Mode and Explore Mode.

Start a Presentation in Gallery Mode

  1. Click Start Presentation presentation at the bottom of the toolbar.

     

  2. Choose one of the following:
    • Whiteboard
    • File Share
    • Video

The selected tool will open and be shared with participants.

 

 

Start a Presentation in Explore Mode

  1. Click Start Presentation presentation , located next to the Current Users button on the right side of the screen.
  2. Choose:
    • Whiteboard
    • File Share
    • Video

The presentation will begin immediately.

 

 

Whiteboard

Use the Whiteboard to brainstorm ideas, solve problems together, or illustrate concepts during class.

To begin:

  1. Click Start Presentation presentation 
  2. Select Whiteboard.
  3. Choose one of the following:
    • Start a Blank Whiteboard
    • Upload File to open a previously saved Excalidraw whiteboard.
  4. Click Open.
Start a Whiteboard

 

Whiteboard Controls

Once the whiteboard is open, the presentation toolbar appears at the top of the screen.

Option Description
Open for All Opens the whiteboard in a larger view and moves presenters beneath it.
Force Open Keeps the whiteboard open for everyone.

In Gallery Mode -  will switch to presentation view for all participants so that the whiteboard will show more prominently.
In Explore Mode - The whiteboard will show for all users, and students will not be able to close it until you end the presentation. 
Non-Mods Can Edit Allows students to edit the whiteboard. Students must first be moved onto the presenter stage (if in Gallery Mode). 
Save as New File Saves the current whiteboard so you can reuse it later.
End Stops sharing the whiteboard.

 

Whiteboard

 

Tip: Save your whiteboard before ending your presentation if you want to continue using it in a future class. All saved and uploaded whiteboards are available in the Materials Library. 

 

 

Share a PDF

The PDF sharing tool lets you display worksheets, lesson slides, handouts, or reference materials directly inside SchoolSpace.

To share a PDF:

  1. Click Start Presentation presentation
  2. Select File Share.
  3. Click Choose File to upload a PDF from your computer or choose a PDF you've previously uploaded from your library. 
    1. Note: you can access your PDFs and remove them from the list at any time by visiting the Materials Library. 
  4. Click Open.


The PDF will appear for participants.

PDF Example

 

PDF Controls

Option Description
Open for All Enlarges the PDF for everyone viewing the presentation.
Force Open

Keeps the PDF open so participants cannot close it. This is particularly helpful when sharing a whiteboard in Explore Mode. 

In Gallery Mode -  will switch to presentation view for all participants so that the PDF will show more prominently.
In Explore Mode - The PDF will show for all users, and students will not be able to close it until you end the presentation. 
End Stops sharing the PDF.
Screenshot 2026-07-14 at 11.56.37 AM

 

 

Share a Video

The Video tool allows you to play videos directly inside SchoolSpace without sharing your screen.

This helps:

  • Reduce audio issues
  • Avoid switching between browser tabs
  • Create a smoother presentation experience

You can:

  • Upload an MP4 file from your computer
  • Paste a YouTube link

To begin:

  1. Click Start Presentation presentation
  2. Select Video.
  3. Upload an MP4 or paste a YouTube URL.
    1. Note: you can access uploaded videos and remove them from the list at any time by visiting the Materials Library. 
  1. Click Open.
Screenshot 2026-07-14 at 12.00.43 PM

 

Video Controls

Option Description
Open for All Enlarges the video for everyone.
Force Open Keeps the video visible until you end the presentation. This is particularly helpful when sharing a whiteboard in Explore Mode. 

In Gallery Mode -  will switch to presentation view for all participants so that the video will show more prominently.
In Explore Mode - The video will show for all users, and students will not be able to close it until you end the presentation.
End

Stops the video presentation.

 

video example

 

 

Materials Library

All uploaded files and any saved whiteboards will be automatically added to the materials library. 

To access the materials library: 

  • Click on Settings settings
  • Materials Library 

From here, you can preview current material, add new documents, or delete any existing material. 

 

 

Tips for Using Presentation Tools

  • Use Whiteboard for brainstorming, math problems, diagrams, or collaborative activities.
  • Use PDF Share for lesson plans, worksheets, presentations, or reading materials.
  • Use Video Share instead of screen sharing when playing videos to provide a smoother viewing experience.
  • Switch between Explore Mode and Gallery Mode at any time. The Presentation Tools will continue to work in both as you switch back and forth between modes.